The following terms and conditions apply to all website development / design services provided by Leonheart Consortium:

Last updated: 16th of June 2019

  1. Acceptance

It is not necessary for any Client to have signed an acceptance of these terms and conditions for them to apply. If a Client accepts a quote then the Client will be deemed to have satisfied themselves as to the terms applying and have accepted these terms and conditions in full.

Please read these terms and conditions carefully. Any purchase or use of our services implies that you have read and accepted our terms and conditions. These terms and conditions are binding.

  1. Charges

Charges for services to be provided by Leonheart Consortium are defined in the project quotation that the Client receives via e-mail and/or in writing. Quotations are valid for a period of 15 days. Leonheart Consortium reserves the right to alter or decline to provide a quotation after expiry of the 15 days.

Unless agreed otherwise with the Client, all website design services require an advance payment of a minimum of fifty (50) percent or £250 (EXVAT), whichever is greater, of the project quotation total before the work is supplied to the Client for review with the remaining ninety (50) percent, or quotation – £250 deposit, of the project quotation total due upon completion of the work, or after 31 days from the initial payment, whichever is sooner, prior to upload to the server or release of materials.

Payment for services is due by cash, cheque or bank transfer. Cheques should be made payable to Leonheart Consortium, 9 towers View, Ashford, Kent TN24 9PB. Instructions for BACS are available on the quotation/booking forms.

  1. Client Review

Leonheart Consortium will provide the Client with an opportunity to review the appearance and content of the website during the design phase and once the overall website development is completed. At the completion of the project, such materials will be deemed to be accepted and approved unless the Client notifies Leonheart Consortium otherwise within five (5) working days of the date the materials are made available to the Client.

  1. Turnaround Time and Content Control

Leonheart Consortium will install and publicly post or supply the Client’s website by the date specified in the project proposal, or at date agreed with Client upon Leonheart Consortium receiving initial payment, unless a delay is specifically requested by the Client and agreed by Leonheart Consortium.

In return, the Client agrees to delegate a single individual as a primary contact to aid Leonheart Consortium with progressing the commission in a satisfactory and expedient manner.

During the project, Leonheart Consortium will require the Client to provide website content; text, images, movies and sound files etc. to populate the website unless expressly agreed upon before undertaking the work that Leonheart Consortium would be supplying any artwork or copy material. It is always assumed that Leonheart Consortium does not supply these as standard.

  1. Failure to provide required website content:

To remain efficient, Leonheart Consortium ensures that work we have programmed is carried out at the scheduled time. On occasions we may have to reject offers for other work and enquiries to ensure that your work is completed at the time arranged.

This is why we ask that you provide all the required information at least one (1) week prior to the agreed completion date. On any occasion where progress cannot be made with your website because we have not been given the required information in the agreed time frame, and we are delayed as result, we reserve the right to impose an unlimited surcharge equivalent to the additional hours which were necessary to accommodate for the extra work load charged at the rate of £35 per hour. If your project involves Search Engine Optimisation we need the text content for your site agreed in advance so that the SEO can be planned and completed efficiently.

If you agree to provide us with the required information and subsequently fail to do so before the agreed time, one (1) week prior to the project completion date we reserve the right to close the project and the balance remaining becomes payable immediately.

Leonheart Consortium agrees to make periodical updates to any sites commissioned and hosted by Leonheart Consortium.  This is subject to a fair usage clause.  Leonheart Consortium reserves the right to refuse to update websites if such requests exceed 3 hours of development time per site per annum. A non negotiable maintenance fee applies but will not be imposed until discussed with Client.

If you are commissioning a CMS website you will be provided with a content management system so that you are able to keep your content up to date yourself.

  1. Payment

Invoices will be provided by Leonheart Consortium upon completion but before publishing the website live. Invoices are normally sent via email; however, the Client may choose to receive hard copy invoices. Invoices are due upon receipt. Accounts that remain unpaid thirty (30) days after the date of the invoice will be assessed a service charge in the amount of the higher of twenty percent (20%) or £80 per month of the total amount due, whichever is greater.

  1. Additional Expenses

Client agrees to reimburse Leonheart Consortium for any additional expenses necessary for the completion of the work. Examples would be purchase of special fonts, stock photography, plugins etc. For work involving out of office services such as drone recordings or face to face visitations then, charges such as parking, congestion etc… would remain the responsibility of the Client to settle. This payment will be required prior to the purchase of the additional required materials.

  1. Web Browsers

Leonheart Consortium makes every effort to ensure websites are designed to be viewed by the majority of visitors. Websites are designed to work with the most popular current browsers (e.g. Firefox, Microsoft Edge, Google Chrome, etc.).  The client agrees that Leonheart Consortium cannot guarantee correct functionality with all browser software across different operating systems.

Leonheart Consortium cannot accept responsibility for web pages which do not display acceptably in obsolete version or new versions of browsers released after the website have been designed and handed over to the Client. As such, Leonheart Consortium reserves the right to quote for any work involved in changing the website design or website code for it to work with updated browser software.

  1. Default

Accounts unpaid thirty (30) days after the date of invoice will be considered in default. If the Client in default maintains any information or files on Leonheart Consortium’s Web space, Leonheart Consortium will, at its discretion, remove all such material from its web space. Leonheart Consortium is not responsible for any loss of data incurred due to the removal of the service. Removal of such material does not relieve the Client of the obligation to pay any outstanding charges assessed to the Client’s account. Cheques returned for insufficient funds will be assessed a return charge of £25 and the Client’s account will immediately be considered to be in default until full payment is received. Clients with accounts in default agree to pay Leonheart Consortium reasonable expenses, including legal fees and costs for collection by third-party agencies, incurred by Leonheart Consortium in enforcing these Terms and Conditions.

  1. Termination

Termination of services by the Client must be requested in a written notice or email and will be effective on receipt of such notice. Telephone requests for termination of services will not be honoured until and unless confirmed in writing or email. The Client will be invoiced for design work completed to the date of first notice of cancellation for payment in full within thirty (30) days. If you choose to cancel a service within the first month of contract then a cancellation fee may apply charged at 25 (25) percent of the total value of monthly services taken out.

  1. Indemnity

All Leonheart Consortium services may be used for lawful purposes only. You agree to indemnify and hold Leonheart Consortium harmless from any claims resulting from your use of our service that damages you or any other party.

  1. Copyright

The Client retains the copyright to data, files and graphic logos provided by the Client, and grants Leonheart Consortium the rights to publish and use such material. The Client must obtain permission and rights to use any information or files that are copyrighted by a third party. The Client is further responsible for granting Leonheart Consortium permission and rights for use of the same and agrees to indemnify and hold harmless Leonheart Consortium from any and all claims resulting from the Client’s negligence or inability to obtain proper copyright permissions. A contract for website design and/or placement shall be regarded as a guarantee by the Client to Leonheart Consortium that all such permissions and authorities have been obtained. Evidence of permissions and authorities may be requested.

  1. Standard Media Delivery

Unless otherwise specified in the project quotation, this agreement assumes that any text will be provided by the Client in electronic format (text files delivered on USB drive or via e-mail or FTP) and that all photographs and other graphics will be provided in .gif, .jpeg, .png or .tiff format. Although every reasonable attempt shall be made by Leonheart Consortium to return to the Client any images or printed material provided for use in creation of the Client’s website, such return cannot be guaranteed.

  1. Design Credit

A link to Leonheart Consortium will appear in either small type or by a small graphic at the bottom of the Client’s website. If a graphic is used, it will be designed to fit in with the overall site design. If a client requests that the design credit be removed, a nominal fee of 20% of the total development charges will be applied. When total development charges are less than £500, a fixed fee of £125 will be applied. The Client also agrees that the website developed for the Client may be presented in Leonheart Consortium’s portfolio of work or case studies.

  1. Access Requirements

If the Client’s website is to be installed on a third-party server, Leonheart Consortium must be granted temporary read/write access to the Client’s storage directories which must be accessible via FTP. Depending on the specific nature of the project, other resources might also need to be configured on the server.

  1. Post-Placement Alterations

Leonheart Consortium cannot accept responsibility for any alterations caused by a third party occurring to the Client’s pages once installed. Such alterations include, but are not limited to additions, modifications or deletions.

  1. Domain Names

Leonheart Consortium can purchase domain names on behalf of the Client.  Payment and renewal of those domain names is the responsibility of the Leonheart Consortium. The loss, cancellation or otherwise of the domain brought about by non or late payment by the client is not the responsibility of Leonheart Consortium. The Client should keep a record of the due dates for payment to ensure that payment is received in good time.

  1. General

These Terms and Conditions supersede all previous representations, understandings or agreements. The Client’s acceptance via email, text or payment of an advance fee constitutes agreement to and acceptance of these Terms and Conditions. Payment online is an acceptance of our terms and conditions.

  1. Governing Law

This Agreement shall be governed by English Law.

  1. Liability

Leonheart Consortium hereby excludes itself, its Employees and or Agents from all and any liability from:

Loss or damage caused by any inaccuracy;

Loss or damage caused by omission;

Loss or damage caused by delay or error, whether the result of negligence or other cause in the production of the web site;

Loss or damage to clients’ artwork/photos, supplied for the site. Immaterial whether the loss or damage results from negligence or otherwise.

The entire liability of Leonheart Consortium to the Client in respect of any claim whatsoever or breach of this Agreement, whether or not arising out of negligence, shall be limited to the charges paid for the Services under this Agreement in respect of which the breach has arisen.

  1. Severability

In the event any one or more of the provisions of this Agreement shall be held to be invalid, illegal or unenforceable, the remaining provisions of this Agreement shall be unimpaired and the Agreement shall not be void for this reason alone. Such invalid, illegal or unenforceable provision shall be replaced by a mutually acceptable valid, legal and enforceable provision, which comes closest to the intention of the parties underlying the invalid clause.

For any questions or clarification pertaining to these standard terms and conditions of service, please email in to: contact@lc-media.co.uk